Administrative Assistant

Administrative Assistant

Company: Aramco Location: Los Angeles, California, United States Work Model: Onsite Contract: Permanent Seniority: Mid-level

We are seeking an organized, dependable, and people-focused Administrative Assistant to join our team. In this role, you will be instrumental in ensuring our daily operations run smoothly, providing professional and caring support to employees, leadership, and visitors. The ideal candidate thrives on organization, problem-solving, managing multiple priorities, and creating a positive experience for everyone. If you are detail-oriented, proactive, and take pride in helping others succeed, we encourage you to apply.

Key Responsibilities

• Provide comprehensive administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments efficiently.
• Handle incoming phone calls, respond to emails, and direct inquiries appropriately.
• Prepare, edit, and organize documents, reports, and presentations.
• Maintain filing systems, records, and office documentation.
• Perform data entry, ensuring accuracy and up-to-date information.
• Coordinate travel arrangements, meeting logistics, and event planning as required.
• Manage office supply inventory and equipment.
• Welcome visitors and foster a professional, friendly office environment.
• Assist with special projects and other administrative tasks as assigned.

Requirements

• High school diploma or equivalent; additional administrative training or education is a plus.
• Previous experience in an administrative, office support, or customer service role is preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and problem-solving skills.
• Capacity to work independently and collaboratively within a team.

What We Offer

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities
• Supportive and collaborative work environment
• Retirement savings plan (if applicable)

Aramco is committed to creating an inclusive workplace where all employees are respected, valued, and given equal opportunities to succeed. We welcome applicants from diverse backgrounds and experiences.