Senior Accounting Specialist (Bilingual, Non-profit)

Senior Accounting Specialist (Bilingual, Non-profit)

CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible. CCOF is a nonprofit organization governed by the people who grow and make our food, with roots spanning North America and an internationally recognized presence.

This is a full-time, permanent, remote position based in the United States, operating on a Pacific Time Zone work schedule.

About the Role

We are seeking a Senior Accounting Specialist with strong accounting fundamentals, nonprofit grant and fund accounting knowledge, and bilingual language skills (English and Spanish) to support our mission-driven work. This role requires attention to detail and the ability to work effectively within accounting systems and structured workflows. You will play a key role in managing accounts receivable and accounts payable for multiple grants and programs, performing monthly reconciliations, tracking restricted funds, and ensuring accurate revenue recognition and expense allocation.

Key Responsibilities

• Coordinate day-to-day accounting functions, including Accounts Receivable and Accounts Payable for multiple grants and programs.
• Perform grant and fund accounting functions, including restricted funds tracking, revenue recognition, and expense allocation among entities and programmatic cost centers.
• Conduct monthly reconciliations for bank accounts, restricted net assets, restricted cash accounts, receivables, payables, and deferred revenue.
• Maintain financial reports and internal schedules for grants, programs, and restricted funds.
• Correspond with members and donors via email and phone in both English and Spanish to answer questions and follow up on past due accounts.
• Support accounting and finance management in strengthening internal controls, improving processes, and implementing new workflows and software systems.
• Perform other assigned accounts receivable and general accounting tasks across CCOF’s multiple entities.
• Record grant, donation, and pledge invoices, deposits, payment applications, and other accounts receivable activity.
• Track restricted funds for grants and donations in accordance with donor requirements.
• Serve as the primary accounting contact for CCOF’s fundraising staff for grant and donor pledge invoicing.
• Prepare donation and receivables reports for program management and fundraising staff.
• Perform monthly revenue recognition entries in accordance with grant and funding requirements.
• Maintain documentation supporting receivables, deposits, revenue recognition, restrictions, and payment applications.
• Review, enter, and process vendor bills and expense reimbursements.
• Maintain vendor files and correspond with vendors as needed.
• Utilize templates and Enterprise Resource Planning (ERP) systems to allocate expenses among entities, grants, and programs.
• Track and review grant and program expenses for proper coding and compliance with grant and regulatory requirements.
• Administer staff credit card accounts and the credit card expense management system.
• Prepare and reconcile multi-entity intercompany transactions and balances.
• Support month-end and year-end close processes.
• Provide support with annual audit preparation and document requests.
• Provide backup support for payroll processing tasks.

Requirements

• Four or more years of experience in general accounting (A/P, A/R, general ledger, cash management, payroll, etc.).
• At least two years of experience in non-profit, grant, or fund accounting.
• Four or more years of experience utilizing accounting software and ERP systems (e.g., Oracle NetSuite, QuickBooks, Sage, Microsoft Dynamics).
• Understanding of Generally Accepted Accounting Principles (GAAP) and non-profit revenue recognition principles.
• Prior experience performing expense allocations for multiple subsidiaries, departments, or cost centers.
• Prior experience performing accounting reconciliations (e.g., bank reconciliations, balance sheet account reconciliations).
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, and database programs.
• Intermediate Spanish language skills, sufficient for fluent speaking and detailed email writing.
• Ability to track multiple tasks and projects, follow detailed instructions, and perform data entry with high accuracy.
• Strong communication, critical thinking, problem-solving, and customer service skills.
• Highly organized, motivated, and detail-oriented with the ability to prioritize competing needs.
• Commitment to anti-discrimination and employee well-being, with the ability to collaborate effectively with individuals from diverse backgrounds.
• Ability to contribute to team success and foster respectful collaboration.

Desired Qualifications

• Prior experience with grant regulatory requirements, including 2 CFR 200 regulations for federal funding.
• Prior experience with payroll processing and payroll accounting.
• Prior experience with accounting software/ERP system implementation.
• College degree in a related field.

What We Offer

• Competitive salary range: $69,696 - $75,845, depending on qualifications and