Payroll Specialist

Payroll Specialist

The Maples Group is a leading provider of financial and legal services, trusted by major global financial institutions. We are seeking a dedicated Payroll Specialist to join our team in George Town, Cayman Islands. Our firm prides itself on a team of over 2,500 professionals known for their tenacity, ethics, and commitment to excellence. We foster a culture of continuous learning and development, offering a unique international presence and opportunities for interdisciplinary growth.

About the Role

The Payroll Specialist will be responsible for the accurate, timely, and compliant end-to-end processing of payroll for multiple Maples Group entities. This role is crucial for maintaining the integrity of payroll data, ensuring statutory compliance, reconciling benefits, and supporting compensation-related financial reporting. You will collaborate closely with Finance, HR, our payroll vendor (Blue Bison), benefit providers, and external auditors to support payroll operations, compensation budgeting, bonus cycles, and drive continuous process improvement.

Key Responsibilities

• End-to-End Payroll Delivery: Manage complete monthly payroll cycles, including all employee lifecycle changes (hires, terminations, absences, overtime, bonuses, allowances, reimbursements, loans, and manual payments), ensuring accuracy, confidentiality, and timely delivery.
• Compliance & Risk Management: Ensure payroll compliance with all relevant labour laws, tax requirements, immigration rules, data privacy standards, and statutory obligations. Reconcile and submit pension contributions, manage cross-jurisdictional requirements, and escalate any tax or regulatory risks.
• Benefits & Insurance Administration: Reconcile health, life, and other insurance deductions and employer contributions. Investigate discrepancies, coordinate with HR and providers, and manage payroll-related benefit payments, including Long-Term Disability (LTD).
• Compensation, Bonus & Budget Support: Support annual and interim bonus processes, assist with salary budgets, bonus forecasts, and headcount planning. Prepare compensation cost analyses and variance reporting for Finance leadership.
• Systems, Reporting & Controls: Maintain payroll and employee data integrity across payroll systems, Human Capital Management (HCM) systems, and finance tools. Prepare payroll reports, reconciliations, journal entries, intercompany recharges, and audit documentation. Liaise with payroll vendors on system upgrades and issue resolution.
• Process Improvement: Identify opportunities for automation, efficiency gains, and strengthened controls. Support the documentation and continuous improvement of payroll processes.

Requirements

The ideal candidate will possess high ethical standards, autonomy, and the following qualifications:

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
• A minimum of 4 years of payroll experience, preferably within a multi-entity environment.
• Strong understanding of payroll principles, statutory deductions, multi-jurisdictional requirements, and benefits administration.
• Experience with payroll systems such as Workday and financial systems.
• Advanced proficiency in Microsoft Excel.
• Knowledge of Cayman Islands and international payroll practices is considered an asset.
• Demonstrated ability to maintain high precision in payroll processing, reconciliations, and reporting.
• Ability to handle sensitive compensation and personal data with discretion.
• Solid understanding of statutory rules, labour laws, pension requirements, and data protection standards.
• Proven ability to manage multiple deadlines across payroll cycles, reconciliations, and audits.
• Excellent communication and stakeholder management skills.

What We Offer

The Maples Group values its employees and offers a comprehensive benefits package designed to support your health and wellbeing. Benefits may include:

• Comprehensive health coverage (medical, dental, and optical).
• Competitive vacation packages.
• Educational assistance and professional development programs.
• Savings or pension plan.
• Life insurance.
• Travel insurance.
• Global mental wellness program.
• Opportunities for participation in sports clubs and social events.

We are committed to diversity, inclusion, and equal opportunity.

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