Data & Administrative Coordinator

Data & Administrative Coordinator

Company: Patco Brands Location: Miami, Florida, United States Work Model: Onsite Contract: Permanent

Patco Brands is a rapidly growing beverage company known for its innovative approach to the ready-to-drink spirits category, utilizing a proprietary process with 100% Blue Weber Agave. We produce a range of products, including margaritas, tequila, and hard seltzers, for both our own brands and private labels, with nationwide distribution across major retailers.

We are seeking a highly organized and detail-oriented Data & Administrative Coordinator to join our dynamic team. This pivotal role is central to our organization, providing essential support to leadership and various departments to ensure information is accurate, well-organized, and flows efficiently throughout the company. If you excel at creating structure, enjoy building systems, and take pride in ensuring smooth operations, this position is an excellent fit for you.

Key Responsibilities

Executive & Administrative Support:

• Manage calendars for senior leadership.
• Assist with meeting preparation, reporting, and ad hoc executive requests.
• Provide general administrative support across the organization.

Data & Systems Management:

• Perform regular audits of company data, files, contacts, and expiration dates.
• Set calendar reminders for key deadlines and important milestones.
• Assist in annual audits of company data and systems.

File & Information Management:

• Organize and maintain Google Drive and internal file systems.
• Manage the filing of contracts and key company documents.
• Support the administration of internal systems and tools, including future implementations.
• Assist in training team members on file organization and best practices.

Cross-Functional Coordination:

• Coordinate information and documentation across teams.
• Support onboarding processes for external partners (vendors, customers, distributors).
• Assist with compliance-related documentation and reporting.
• Help ensure alignment and organization across projects and workflows.

Operations & Logistics Support:

• Maintain operational lists and internal data records.
• Support documentation related to logistics, production, and administrative workflows.
• Assist with forms, applications, and internal tracking tools.

Project & Task Management:

• Manage and track tasks using project management tools (e.g., Asana).
• Support research projects and special initiatives.
• Assist in building and maintaining organizational systems and processes.

What We're Looking For

• Exceptional organizational skills with a strong attention to detail.
• Ability to manage multiple priorities across different teams.
• Proactive and self-starting attitude with a problem-solving mindset.
• Strong communication skills and excellent follow-through.
• High proficiency in Google Drive, spreadsheets, and data organization.
• Experience with project management tools (e.g., Asana) is a plus.

Bonus Points If You Have

• Experience in a fast-paced or growth-stage company.
• Exposure to compliance, operations, or administrative workflows.
• A keen interest in improving systems and processes.

Why This Role Matters

This role is crucial for maintaining organization, efficiency, and data integrity as Patco Brands continues to grow. You will gain visibility across multiple areas of the business and play a key part in ensuring smooth operations. If you thrive on creating order, supporting teams, and contributing to a company's efficient scaling, we encourage you to apply.

Compensation: $65,000 - $75,000