Executive Assistant

Executive Assistant

Rithum is the world's most trusted commerce network, accelerating how brands, suppliers, and retailers work together to deliver seamless e-commerce experiences. We provide an unmatched platform for brands and retailers, enabling them to accelerate growth, optimize operations across channels, scale product offerings, and enhance margins. Today, more than 40,000 companies trust Rithum to grow their business across hundreds of channels, representing over $50 billion in annual Gross Merchandise Volume (GMV).

About the Role

As an Executive Assistant, you will provide high-level administrative and operational support to assigned executive leaders. You will serve as a trusted partner, helping to optimize executive effectiveness through proactive calendar management, meeting coordination, travel planning, communications support, and cross-functional collaboration. This role requires strong judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-growth environment.

Key Responsibilities

• Manage complex executive calendars across multiple time zones, including prioritization of meetings, scheduling conflicts, and shifting business priorities.
• Coordinate internal and external meetings, leadership reviews, team events, and other business activities.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, and expense coordination.
• Prepare and organize meeting agendas, presentations, materials, and follow-up actions.
• Support the day-to-day operational needs of assigned executive leaders to ensure efficient workflow and execution.
• Track action items, deadlines, and key deliverables to help maintain alignment and accountability across stakeholders.
• Maintain organized records, documentation, and filing systems.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Serve as a point of contact between executive leaders and internal or external stakeholders.
• Draft, proofread, and edit correspondence, presentations, reports, and other business communications.
• Build strong working relationships across teams and functions to support collaboration and execution.
• Exercise sound judgment in prioritizing requests, resolving scheduling challenges, and escalating issues when appropriate.
• Support planning and coordination of executive meetings, offsites, and cross-functional events.
• Leverage productivity and AI-enabled tools to improve organization, efficiency, communication, and administrative workflows.

Requirements

• Minimum of 4 years of experience supporting senior leaders or executives in a fast-paced, complex business environment.
• Strong organizational, prioritization, and time management skills with exceptional attention to detail.
• Demonstrated ability to manage sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication skills.
• Proven ability to work independently, adapt quickly, and manage multiple priorities simultaneously.
• Experience coordinating complex calendars, travel arrangements, meetings, and executive communications.
• Proficiency with collaboration and productivity tools such as Google Workspace, Microsoft Office Suite, Slack, and related business applications.
• Experience using AI tools (e.g., ChatGPT, Copilot, Claude) to enhance communication drafting, data analysis, prompt engineering, and/or documentation.
• Bachelor's degree or equivalent combination of education and relevant experience is preferred.
• Experience supporting leaders within a SaaS, technology, or high-growth organization is preferred.
• Experience coordinating executive-level meetings, offsites, or cross-functional initiatives is preferred.

What We Offer

• Compensation:
  • Expected base pay range: $80,000 - $140,000 per year.
  • Discretionary bonus: 10% of annual base salary.
• Benefits:
  • Medical, dental, and vision benefits with company HSA contributions, starting Day 1.
  • 6% 401(k) match.
  • Competitive time off package: 20 days Paid Time Off (increasing with tenure), 9 Company-Paid holidays, 2 paid floating holidays, 7 paid sick days, 2 Wellness days, and 1 Paid Volunteer Day.
  • 12 weeks primary caregiver leave & 4 weeks secondary caregiver leave.
  • Accident, critical illness, and hospital indemnity insurance.
  • Pet insurance.
  • Legal assistance and identity theft insurance plans.
  • Life insurance (2x salary).
  • Access to the Calm app and Employee Assistance Program.
  • $65/month remote work stipend for internet.
  • Culture and team-building activities.
  • Tuition assistance.
  • Career development opportunities.
  • Charitable contribution match up to $250 per year.
• Work Environment:
  • Partner with leading brands and retailers.
  • Connect with passionate professionals.
  • Participate in