Marketing & Events Operations Specialist

Marketing & Events Operations Specialist

Sapiens is seeking a junior-level Marketing & Events Operations Specialist to join our team remotely. This is a permanent position where you will be the operational backbone for our global Go-to-Market (GTM) organization, ensuring seamless execution across various critical functions.

About the Role

As the Global Marketing Operations Specialist, you will act as the key connector between Marketing, Sales, Procurement, and Finance. You will be responsible for the smooth operation of financial processes, vendor management, global logistics, events management, and executive coordination.

Key Responsibilities

• Financial & PO Management: Manage the full Purchase Order (PO) lifecycle, including vendor onboarding and payment tracking. Ensure budget alignment and reconcile expenses across all regions.
• Global Logistics & Shipping: Coordinate worldwide shipping for events, trade shows, and product samples. Manage customs compliance and track end-to-end delivery.
• Events Management: Lead the end-to-end planning and execution of global marketing events, such as trade shows, conferences, and internal flagship initiatives. This includes venue sourcing, supplier coordination, on-site logistics, and post-event reconciliation to ensure consistent, high-quality experiences.
• Sourcing & Gifting: Manage the global inventory, sourcing, and distribution of branded swag and promotional items for executive and marketing initiatives.
• Vendor & Contract Liaison: Serve as the operational bridge to the Procurement department. Manage contract renewals, negotiations with venues and suppliers, and ensure Service Level Agreement (SLA) compliance.
• Strategic Project Support: Provide operational leadership for flagship events, product launches, and cross-functional process redesigns.

Requirements

• Experience: A minimum of 1 year of experience in Marketing/Sales Operations, Event Management, Procurement, or Global Logistics.
• Technical Skills: Proficiency in PO/Invoicing systems, procurement workflows, HubSpot, and budget tracking tools. Familiarity with event management platforms is considered an advantage.
• Logistics Savvy: A strong background in coordinating global shipments and event logistics is a significant advantage.
• Soft Skills: Exceptional organizational skills, keen attention to detail, and the ability to manage high-pressure deadlines across multiple time zones.
• Bonus: Experience supporting executive leadership (CMO/CRO level) and managing large-scale external events.

Sapiens is an equal-opportunity employer. We value diversity and strive to create an inclusive work environment that embraces individuals from diverse backgrounds.